Forms

Auxiliary National has developed standardized forms that are universally used throughout the Auxiliary.  Many of these forms may be downloaded from Nationals Forms webpage.  Some of the forms are designed to be completed electronically, saved and printed.  These forms and others may also be ordered through the Auxiliary National Supply Center (ANSC) by the Flotilla Materials Officer.  Several of these forms are also designed for on-line submission.

Auxiliarists should periodically check Nationals Forms webpage for revised forms as well as new additions to the electronic forms list.  National is currently posting revised forms on a quarterly basis.  At minimum, you need the Adobe Acrobat Reader software to open the form files.  Download and install the Adobe Acrobat Reader using the link provided at the bottom of this page.

The following is a list of a few, frequently used forms that are available on-line and the purpose of the form.  Check the Forms webpage for a complete listing.  District guides for routing many of the forms can be found on the Forms Routing Guides webpages which also includes a direct link to other downloadable reports from National's Forms archive files.

• Change of Member Information - form 7028 - report personal member information that will be entered on the AuxData system i.e. change of address; new or changed e-mail address, telephone number; emergency information; name change; etc.

• Member Activity - form 7029 - used to report activity, preparation and travel hours not reported on other forms i.e. activity, preparation and travel hours for a Flotilla meeting; preparation and travel time for Marine Dealer Visits; self-study, class, testing and travel time for Auxiliary courses; time spent completing and mailing forms; etc. 

• Mission Activity Report - form 7030 - report mission hours i.e. safety patrol; public affairs; public education; marine environmental protection; member training; AIM; radio watch; etc.

• Auxiliary SAR Incident Report - form 7034 - report a search and rescue incident.

• Short Term Resident Training Request - form 7059 - used to request enrollment in a "C" class

• Travel Reimbursement and Other Expenses

  • Travel Voucher or Subvoucher - form DD-1351-2 completed for reimbursement of expenses following traveling i.e. training at "C" school, District conference, etc.  Form is self checking, designed to reduce errors and speed processing.  Helpful resources at the Pay and Personnel  Center, Topeka, KS can be reached on-line at http://www.uscg.mil/ppc/tvl.asp  or by phone at (866) 772-8724 M-F 0730 - 1600 (Central time).

  • Local Travel, Telephone and Other Expenses - Claim for Reimbursement for Expenditures on Official Business, form1164f (Adobe Acrobat)

• Vessel Facility Inspection and Offer for Use - form 7003 - completed when an Auxiliarist would like to have a vessel they own approved as a facility and/or offer it for use; inspected when the approved period expired; etc.

• Radio Facility Inspection/Offer for Use - form 7004 - used to secure approval for use of a marine radio as a land or mobile facility; inspect the facility when the approved period expires.

• Personal Watercraft (PWC) Inspection and Offer for Use  - form 7008 - used to report a PWC vessel facility inspection and offer for use as well as to report changes in the status of a facility.

• Vehicle Facility Offer for Use - form 7065 - used to report a Vehicle facility inspection and offer for use as well as to report changes in the status of a facility.

Forms - 8WR District Specific & Other Forms

Coast Guard Districts have the prerogative to deviate from the standard forms and incorporate information  specific or unique to their needs  as well as develop forms of their own.  The following are District specific forms and/or forms used regularly by DirAux.  District guides for routing the forms can be found on the Forms Routing Guides webpages.

• Damage Claim Package
  Report damage to a vessel facility.

• Employee ID form
  Submit to DirAux electronically or by mail with a member picture for a new Employee ID card.

• (PEPIRB) Personal Emergency Position Indicating Radio Beacon equipment issue form
  Adobe Acrobat (44 KB); MS Word (52 KB)

• Mishaps Reporting

  • Learn the definition of a mishap, why mishaps should be reported, what needs to be reported and to whom a mishap should be reported by reviewing an MS PowerPoint Presentation.

  • Download the fill-in Mishap Report Worksheet (Short Form) in Adobe Acrobat.

• Personal Clothing and Equipment Record

  •  (AF-538 Rev. 4-74) - form used for all Personal Protective Equipment (PPE) issued other than PEPIRBs.  Adobe Acrobat (545 KB)

  • Simplified Personal Clothing and Equipment Record form for use by Divisions and Flotillas MS Word (60 KB) or fill-in Adobe Acrobat (68 KB)

• Performance Qualification Standard for Mustang Survival MD3031 with survival equipment pocket, Sospenders model 38ASTD, and Stearns, Inc. Model 1241 automatic inflation PFD - Officers in Charge should consider training their crew to deflate, rearm and stow the bladder after inadvertent inflations.  Form contains checkoff list and space for member signature. Adobe Acrobat; MS Word.

• Operation of Auxiliary Facility by a Non-owner - authorization form
   Adobe Acrobat (11 KB); MS Word (22 KB)

• Travel Request Worksheet - Send request by e-form (preferred method) or MS Word (42 KB)

  • Travel Guide for District 8WR - link located on the District Manuals-Guides webpage.

  • Reservation phone numbers for the San Antonio Service Center:

    • (800) 753 7286

    • (866) 530 0045 Fax

    • (800) 827 7777 - after hours emergency reservations

  • Travel Voucher - form DD-1351-2

  • Travel Voucher Continuation - form DD-1351-2C

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