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Information for Members Guardians of the Western Rivers
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What is AuxData? AuxData is a web-based management tool that is used to capture and report the Auxiliary’s operational and administrative activity by Flotilla, Detachment and Division throughout the United States. Typical reports of mission activity (e.g. safety patrols, search and rescue, aids to navigation, public education, public affairs, etc.) are available. Reports beyond the five core AuxData reports are available through AuxInfo. Quarterly the Coast Guard tallies the information on AuxData and uses it for budget preparation and operational management and for strategic planning purposes. Data from the system is used in developing the Coast Guard’s annual budget submission to Congress. This data information collection system replaced the AUXMIS II system. Who has access to AuxData? Any member of the Coast Guard Auxiliary may access AuxData to view general information and reports. Information Services Officers are the principal members authorized to input information into AuxData. Where may I obtain detailed information about AuxData? AuxData training manuals, references, news letters and tutorials may be accessed from the U. S. Coast Guard G-OCX, Chief Director Auxiliary website. There are also links to an Overview Guide and AuxData Tutorial about midway down on the AuxData entrance screen. Basic information for accessing AuxData is provided below. What is the web address for entering AuxData? The web address for entering AuxData is http://auxdata.uscg.gov Are there time limitations or other restrictions on my password? Yes, there are both use and time limitations:
How are passwords reset? A password reset tool is now provided for members to reset their own password when the password is forgotten or have not logged on in 45 days and you are locked out. The direct link to the password reset webpage is http://auxdata.uscg.gov/# The link is provided on the AuxData entrance webpage. However, if you have not signed on in 90 days or more, your access is gone. You then must contact your SO-IS with a request that access be again assigned. How do I access AuxData for reports and other information? System requirements:
Recommended plug-ins for home users
* What is JINITIATOR and from where may I download it? The JINITIATOR 1.3.1.30 is a downloadable plug-in for a user’s browser that enables users to run the Oracle Developer Forms. As shown in the Application Links image below, a link to the Jinitiator download webpage is provided just under the section used to enter AuxData. The link to the Application Links webpage (and entrance page for AuxData) is http://auxdata.uscg.gov/ This application is easy to use and provides print options. AuxData utilizes Oracle Forms which are compatible with Microsoft Internet Explorer. It is available from the Oracle website and is a free downloadable plug-in. You will need this plug-in if you want the print and e-mail options. Select the AUXPROD - CONNECT WITH JINIT30 link that is under the System heading of Jinitiator 1.3.1.30 to enter AuxData (see Application Links image below). When entering the site a Java Applet is loaded. It may take a little time for the Java Applet to load when entering AuxData for the first time. There is minimal delay in loading the Java Applet on subsequent entrances into AuxData.
AUXDATA Entrance Instructions § AuxData Application Link screen: 1. Insert the following address in your Explorer browser: http://auxdata.uscg.gov (No Username or Password are needed at this point) 2. This will bring up the Application Links screen shown above. The above image is only a portion of the full screen. First, you will see AUXDATA in large print, then scroll down the page to the Application Links section. 3. If this is your first time entering AuxData, download and install the JInitiator 1.3.1.30 plug-in and/or Java. Refer to the JInitiator plug-ins explanation above to determine which plug-in to install (both may be installed). Return to the AuxData entrance screen after the plug-in is installed per step 1 above. 4. Users who installed the JInitiator plug-in should select CONNECT WITH JINIT30 link that is under the System heading of Jinitiator 1.3.1.30. Users who installed Java should select the CONNECT WITH JAVA/JRE link that is under the System titled WSIII Image 6.0 OR Any Internet Connection (Java). If the you installed both plug-ins, select the link which will best server your need for the time of entry. a. When you enter for the first time using Oracle (JInitiator) be patient, as it loads a Java Applet which takes a long time. Subsequent entries should go rather quickly. b. Upon occasion you will receive a message indicating that the system is not available. Usually clicking OK then Refreshing your screen or selecting the Back button to return to the AUXDATA entrance screen then again selecting the Database entrance link you originally selected will get you past this problem. Sometimes you need to do this procedure 2 or three times. 5. The Authorization to Access (Log on) screen shown below should load into your browser.
Pop-up Blocker Problem when downloading an AuxData report Pop-up blockers causing you a problem in downloading AuxData reports? PDF & Excel report files will not download - appear to begin the download process then clicks back to the regular AuxData screen? Chances are a pop-up blocker is affecting your download process even though you may have turned off the pop-up blocker in your browser. The solution for most users is to hold down the Control key on the keyboard, click on the submit button for the report and continue holding the Control key down until the report appears. Holding the Control key down bypasses the pop-up blocker. A multitude of reports may be generated from the Reports screen (see image of the screen below) in AuxData. The most frequently used reports are the Annual Member Letter (top of right column), Unit Summary Data (bottom of right column), Officer Directory (second button from the bottom in the center column), E-mail Directory (second from the bottom of the left column) and Member Roster (last selection in the left column).
How can I create labels from the AuxData Member Roster? Creating labels using the names and addresses contained in the AuxData Member Roster Parameters screen has been simplified. Upon entering AuxData, select Reports (refer to the Reports screen image above) then Member Roster. On the Member Roster Report Parameters screen (shown below) select the Unit for which you want to print labels which is the very first field on the upper left side of the report. Then insert a check mark (click the box) in the box following the Mailing Labels which is located on the upper right side of the Member Roster Report Parameters screen (see image below). When you place your cursor over the box a Screen Tip will appear which reads "You may only run the mailing Labels Report in .PDF format." Click "Select" and the Adobe Acrobat (PDF) report will be generated. Printing the labels:
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